ENTERPRISE REGISTRATION CERTIFICATE (ERC) AMENDMENT SERVICES FOR FOREIGN-INVESTED ENTERPRISES IN VIETNAM (2026): APPLICABLE CASES AND KEY PROCEDURES
Changing company registration in Vietnam is a mandatory legal procedure when a company needs to update its registered business information, such as its company name, head office address, charter capital, business lines, or legal representative. Under the Law on Enterprises in Vietnam, companies must amend their Enterprise Registration Certificate (ERC) with the competent Business Registration Authority whenever such changes occur.
In practice, businesses need to change company registration in Vietnam due to operational adjustments, corporate restructuring, capital increases or decreases, relocation of the head office, or updates to corporate management information. Failure to amend the enterprise registration may lead to administrative penalties and potential legal compliance risks.
Clients who are interested in the procedures for establishing a foreign-invested enterprise in Vietnam are welcome to contact Dai Quang Minh Company via: Hotline: 0932.191.299; Zalo: 0932.191.299; Email: info@quangminhlawfirm.com; Viber: (+84) 337 926 405; WhatsApp: (+84) 337 926 405; WeChat: (+84) 337 926 405 (ID: pouniverse) for free, comprehensive, prompt, and accurate assistance.
In addition, Dai Quang Minh Company provides a wide range of legal services, including sublicenses and specialized permits, enterprise registration, investment advisory services, foreign labor and work permit services, as well as ongoing legal consultancy for both domestic and foreign-invested enterprises.
Contact us:
- Zalo: 0932.191.299
- Gmail: info@quangminhlawfirm.com
- Viber: (+84) 337926405/ (+84) 869672216
- WhatsApp: (+84) 337926405/ (+84) 869672216
- Wechat: (+84) 337926405 (ID: _pouniverse)/ (+84) 869672216 (ID: DQM_Verna)
- Telegram: (+84) 337926405/ (+84) 869672216
I. Cases of Business Registration Amendment in Vietnam
Companies with Vietnamese capital and foreign-invested companies (FDI) that make changes to the information in their enterprise registration dossier or Enterprise Registration Certificate (ERC), except for share transfers in joint-stock companies, must carry out business registration amendment procedures with the provincial Business Registration Authority.
Changes to information on the Enterprise Registration Certificate
When a company changes any information recorded in its Enterprise Registration Certificate, it must carry out procedures to amend its business registration, including:
- Change of company name (including Vietnamese name, foreign name, and abbreviated name).
- Change of enterprise type, such as:
+ Conversion from a single-member limited liability company to a multi-member limited liability company;
+ Conversion from a limited liability company to a joint-stock company;
+ Conversion from a joint-stock company to a limited liability company;
+ Conversion from a private enterprise to a company.
- Change of the company’s head office address.
- Change of the company’s contact information, including telephone number, fax number, email address, or website.
- Change of the charter capital (including increase/decrease of charter capital) and changes in the capital structure of members.
- Change of the company’s legal representative.
- Change of information relating to the legal representative, including:
- Change of title or position;
- Change of ID card, citizen identification card, or passport number;
- Change of permanent or current residential address.
- Change of information of the owner of a single-member limited liability company, including:
+ Transfer of ownership;
+ Change of the business registration certificate of the owner (if the owner is an organisation);
+ Change of personal information of the owner (if the owner is an individual).
II. Cases where it is not necessary to submit a business registration amendment application
Enterprises are not required to submit an application for business registration amendment in the following cases:
Changes to shareholder information in a joint-stock company, including share transfers;
Changes to founding shareholders (except where the change occurs because the founding shareholders have not fully paid or have only partially paid for the shares they registered to purchase in accordance with regulations).
In these cases, the enterprise is advised to complete the internal documentation within the company and is not required to undertake procedures with the Business Registration Authority. However, the parties involved must still declare and pay personal income tax arising from the share transfer under tax regulations.
Why Choose Dai Quang Minh Company?
Highly Qualified Human Resources: Our team comprises experienced corporate legal experts and project legal consultants who have worked for many years with leading domestic private economic groups and major foreign-invested enterprises operating in Vietnam.
Complimentary Legal Consultation Policy: Clients are entitled to a comprehensive legal consultation package free of charge when using our services.
Professionalism and Extensive Experience: Our professionals possess in-depth knowledge of business establishment and corporate legal matters, ensuring prompt, accurate, and effective advisory services.
Time-Saving Solutions: By engaging our services, clients can save valuable time as we handle all procedures and documentation on a turnkey basis.
Strict Legal Compliance: We ensure that every process is carried out in full compliance with applicable laws and regulations.
Tailored and Flexible Services: Our consulting services are customized to meet the specific needs of each client, enabling businesses to select the most suitable and effective solutions.
A Trusted Partner: Dai Quang Minh Company has established a strong reputation for providing reliable business establishment and legal consulting services at reasonable costs to individuals and enterprises nationwide.
Confidentiality Assurance: We are committed to maintaining the highest level of confidentiality regarding our clients’ personal information and business data.
Comprehensive Guidance and Support: We provide detailed instructions on procedures and legal requirements, helping clients clearly understand every stage of the business establishment process.
Process Optimization: Our team streamlines business registration procedures, minimizing risks and reducing potential legal and administrative challenges.
Client-Centered Experience: We are dedicated to delivering the best possible client experience through professional advice and responsive, personalized support.
Focus on Business Growth: By entrusting legal procedures to us, clients can concentrate on their core business activities without concerns about legal formalities and compliance matters.
III. Cases where enterprises are not allowed to register business registration amendments
Enterprises are not allowed to register changes to their business registration in the following situations:
The Business Registration Office has issued a notice of violation indicating that the enterprise falls under cases subject to revocation of the Enterprise Registration Certificate, or a decision on revocation of the certificate has already been issued.
The enterprise is currently undergoing dissolution procedures according to its dissolution decision.
The amendment is restricted pursuant to requests from the Court, enforcement authorities, or police authorities.
Documents required for business registration amendment
When an enterprise wants to change its business registration and uses the services of Dai Quang Minh Law Firm, clients need to provide Quang Minh Law with the information of the intended changes and the relevant documents, and sign the prepared dossiers.
All remaining tasks, including drafting documents, filing procedures with competent state authorities, and receiving the results according to the requested amendments, will be handled by the lawyers of Dai Quang Minh Law.
Business registration amendment procedures in 2025, depending on the specific content of the amendment, the procedure for amending enterprise registration information will include the following steps.
Procedure for changing company registration in Vietnam
Step 1: Tax finalisation with the current tax authority
(This step is only required when the company relocates its head office to an area under a different tax authority.)
Tax finalisation obligations
- When a company changes its head office address to another district or province, it must complete tax finalisation procedures with the current tax authority before carrying out the business registration amendment at the Business Registration Office.
- This requirement is one of the new regulations applied in 2025 when enterprises change their head office to another district or province.
Confirmation of tax obligations
- Except for newly established companies or companies that have recently completed tax finalisation with the current tax authority, enterprises relocating to another district or province must perform procedures to confirm tax obligations with the previous tax authority.
- After receiving confirmation from the tax authority, the enterprise may proceed with the business registration amendment at the Business Registration Authority where the new head office is located.
Step 2: Preparation of amendment documents
- Dai Quang Minh Law will advise enterprises on the legal conditions, procedures, and requirements related to each type of amendment.
- If clients use Dai Quang Minh Law’s services, we will prepare the required documents and send them to the client for signature before proceeding with the next steps.
- If the client submits the application independently, the enterprise must prepare the amendment dossier corresponding to the specific content of the amendment and submit it to the Business Registration Office.
Step 3: Submission of the amendment dossier and disclosure fee
The enterprise submits the dossier to the provincial Business Registration Authority, where the company’s head office is located.
- The enterprise must submit one set of documents and pay the enterprise information disclosure fee.
Method of submitting business registration amendment applications
- According to Clause 1, Article 37 of Decree 168/2025/ND-CP on enterprise registration: “Online enterprise registration means that the enterprise founder or enterprise uses an electronic identification account to undertake enterprise registration through the National Business Registration Portal.”
- According to the Law on Enterprises 2025 and Chapter IV of Decree 168/2025/ND-CP, enterprise registration procedures must now be conducted entirely online, and the Business Registration Authority no longer accepts direct submissions for enterprise registration amendments.
- Applications must be submitted online via the National Business Registration Portal: https://dangkyquamang.dkkd.gov.vn
All procedures are carried out through the enterprise’s online registration account, and the results will be sent to the enterprise by postal service. Enterprises must pay amendment fees and information disclosure fees via bank transfer or ATM card payment.
Step 4: Receiving the results of the amendment
Within 03 working days from the receipt of a valid application, the Business Registration Office will update the enterprise information in the National Enterprise Registration Database.
At the same time, the authority will issue one of the following documents:
- A new Enterprise Registration Certificate reflecting the amended information; or
- A certificate confirming changes to enterprise registration information.
Note: From 01st July 2025, the Enterprise Registration Certificate will only be issued in electronic form and will no longer be issued in paper format.
If the dossier is incomplete or invalid, the Business Registration Office will issue a notice requesting the company to amend or supplement the dossier and state the reasons.
Step 5: Re-engraving the company seal
(This step is required only if the amendment affects information on the company seal.)
Cases where enterprises may need to change their seal include:
- Change of the company’s Vietnamese name;
- Change of enterprise type;
- Relocation of the head office to another province;
- Relocation of the head office to another district (if the seal contains the old district address).
Enterprises may engrave and manage their own seal without taking any notification procedures with state authorities.
IV. Procedures to be carried out after changing the company registration in Vietnam
After completing the business registration amendment, enterprises may need to perform several additional procedures, including:
- Notifying banks, social insurance authorities, relevant government agencies, partners, and clients if there are changes in the company name, company address, or legal representative.
- Updating the company signboard if the company name or head office address has changed.
- Updating information on digital signatures and electronic invoices if the company name or head office address has changed.
- Updating enterprise information on the operation certificates of business locations, branches, and representative offices.
- Updating enterprise information on conditional business licenses, such as travel licenses, business licenses, transport licenses, trademark registration certificates, and other relevant permits.
If you are interested in the reporting procedures applicable to enterprises engaged in the business of cybersecurity products and services, please contact Dai Quang Minh Company via Hotline: 0932.191.299; Zalo: 0932.191.299; Email: info@quangminhlawfirm.com; Viber: (+84) 337 926 405; WhatsApp: (+84) 337 926 405; WeChat: (+84) 337 926 405 (ID: pouniverse) for free, comprehensive, prompt, and accurate assistance.
In addition, Dai Quang Minh Company provides a wide range of legal services, including sublicenses and specialized permits, enterprise registration, investment advisory services, foreign labor and work permit services, as well as ongoing legal consultancy for both domestic and foreign-invested enterprises.
Contact us:
- Zalo: 0932.191.299
- Gmail: info@quangminhlawfirm.com
- Viber: (+84) 337926405/ (+84) 869672216
- WhatsApp: (+84) 337926405/ (+84) 869672216
- Wechat: (+84) 337926405 (ID: _pouniverse)/ (+84) 869672216 (ID: DQM_Verna)
- Telegram: (+84) 337926405/ (+84) 869672216
During the course of your business operations, if you have any questions or require further assistance, please do not hesitate to contact Dai Quang Minh Company. We are always ready to support and accompany you throughout the establishment, operation, and growth of your business.
We wish you sustainable growth, continued success, and remarkable achievements in your business endeavors.
Sincerely,
Dai Quang Minh Company. /.
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